SAINT LOUIS OF FRANCE CATHOLIC SCHOOL
PARENT HANDBOOK
ORGANIZATIONAL CHART
CLERGY
Msgr. John Woolway ...................................Parish Administrator
Rev. Larry Dowdel......................................Associate Pastor
SCHOOL ADMINISTRATION
Principal: Mrs. Susan Fite
FACULTY
Mrs. Pam Soto Kindergarten
Mrs. Gloria Martinez Grade 1
Mrs. Johnette Martindale Grade 2
Mrs. Martha Cruz Grade 3
Mrs. Annette Gamboa Grade 4
Mrs. Mary Jo Wynne Grade 5
Miss Gina Madrigal Grade 6
Mr. Andrew McGowan Grade 7
Mrs. Catherine Janson Grade 8
Mrs. Maria Cibrian Music
Mrs. Cathi Garcia Science, PTO Board Member, Web Page Editor
Mrs. Flora Padilla Primary Computer Lab/Hot Lunch Program/Morning Care
STAFF
Mrs. Evelyn Nevins Administrative Assistant
Mrs. Quinn Nguyen Office Manager /Bookkeeper
Mrs. Carol Leyva After School Care Director
Mrs. Lillie Bravo After School Care Assistant
Mrs. Alicia Enriquez After School Care Assistant / Lunch Helper
Mr. Jose DeMaximo Custodian/Maintenance
2013-2014 PARENT TEACHER ORGANIZATION EXECUTIVE BOARD MEMBERS
President Mr. Raz Portillo
Vice-President Mrs. Annmarie Lomeli
Secretary Mrs. Nancy Macias
Room Parent Coordinator Mrs. Claudia Leyva
Other: Mrs. Kristine Mandujano
Ms. Maria Carbajal
Mrs. Stephanie Andrade
Code of Christian Conduct Covering Students, Parents, Guardians and Other Responsible Adults
The Archdiocese deeply appreciates the choice parents and students make to enroll in its parochial elementary schools and secondary schools. Truly, this is a commitment for life and many families make considerable sacrifices of time and treasure to support their students while they are in school. Often families and students continue this support even after graduation because Catholic education makes a difference. Indeed, Catholic schools are different.
All schools in the Archdiocese are intended to be environments that educate, nurture and support students according to the basic Christian principles of charity and love of neighbor. Everyone involved in the development of children and youth – teachers, administrators, parents, family and friends – is required to behave in accordance with these principles.
Our Christian principles provide that:
Parents or guardians are expected to work courteously and cooperatively with the school to assist the student in meeting the school’s academic, moral and behavioral expectations.
Students and parents or guardians may respectfully express their concerns about the school operation and its personnel. However, they may not do so in a manner that is discourteous, scandalous, rumor driven, disruptive, threatening, hostile or divisive.
Parents, guardians or other responsible adults who insult or abuse school personnel in the presence of other school personnel, students or parents on or adjacent to school premises or at some other place where school personnel are required to be in connection with their assigned school activities, may be asked to withdraw their student from the school.
Conduct that materially disrupts class work or extracurricular activities or that involves substantial disorder will not be tolerated.
These expectations for students, parents, guardians or other responsible adults include, but are not limited to, all school-sponsored programs and events (e.g., extended care, athletics, field trips, etc.).
The school reserves the right to determine, in its discretion, when conduct is of such a severe nature as to warrant immediate action without warning. The action may include removal of a family and its students from the school.
ADMISSIONS POLICY
School Student Non-Discrimination Policy
The school, mindful of its mission to be a witness to the love of Christ for all, admits students regardless of race, color, or national and/or ethnic origin to all rights, privileges, programs and activities generally accorded or made available to students at the school.
The school does not discriminate on the basis of race, color, disability, sex, or national and/or ethnic origin in the administration of educational policies and practices, scholarship programs, and athletic and other school-administered programs.
While the school does not discriminate against students with special needs, a full range of services may not always be available to them. Decisions concerning the admission and continued enrollment of a student in the school are based upon the student’s emotional, academic and physical abilities and the resources available to the school in meeting the student’s needs.
Inclusion Procedures
Through the mission of the Archdiocese, our schools strive to serve children with varied learning needs. All educators in Archdiocesan schools follow “Directions for the Inclusion Process in Catholic Schools: Support Team Education Plan Process (STEP) and Minor Adjustment Plan Process (MAP)”. Parents or guardians who feel that their student may need a minor adjustment to enable him/her to participate in the general education curriculum of the school should consult the student’s teacher and principal to determine how best to meet the student’s needs. Parents or guardians may request the “Disability Discrimination Complaint Review Process” from the principal to address unresolved issues.
PARENT OBLIGATIONS*
Parent/guardian participation in the life of the school is of the utmost importance. For this reason, parents/guardians are encouraged to get involved in activities and to get to know the school well. The task of running a school is a monumental one. With parents/guardians dedicated to Catholic education and willing to get involved, an excellent education for children can be provided. At registration, parents/guardians sign a School Policy Contract and Service Hour Contract. All parents/guardians are expected to follow through on commitments.
Additionally, families are expected to participate in St. Louis of France Parish and School activities as follows:
1. Uphold the philosophy and policies of the school.
2. Catholic families are expected to be practicing Catholics, (i.e. attend Mass every weekend and see that their children do the same) and contribute to the financial support of the Church by using the Church Envelope, weekly.
3. Attend all General Meetings of the PTO (Parent-Teacher Organization) and scheduled Parent-Teacher Conferences. There will be a $50 fee for each missed General Parent Meeting absence. Medical reasons must be supported by a doctor’s note and submitted to office within one week of general PTO meeting.
Tuition Rates for 2013-2014
TK / KINDERGARTEN– (full day) $3,530 PER YEAR
$353 - 10 MONTHLY PAYAMENTS OR $321 - 11 MONTHLY PAYMENTS
$ 40 PER YEAR –Supply Fee (paid at time of registration)
If your only child in school is in Kindergarten, you must still choose either Plan A or B listed below.
GRADES 1-8 ( NOT INCLUDING KINDERGARTEN)
PLAN A: (no mandatory fundraising required)
One Child - $416 - 10 month basis or $379 - 11 month basis = $4,160
Two Children - $724 - 10 month basis or $659 - 11 month basis = $7,240
Three Children - $987 - 10 month basis or $ 898 - 11 month basis = $9,870
Four or more - $1,170 - 10 month basis or $1,064 - 11 month basis = $11,700
PLAN B: (fundraising required)
One Child - $353 - 10 month basis or $321 - 11 month basis = $3,530
Two Children - $650 - 10 month basis or $591 - 11 month basis = $6,500
Three Children - $955 - 10 month basis or $869 - 11 month basis = $9,550
Four or more - $1,086 - 10 month basis or $988 - 11 month basis = $10,860
Required fundraising activities:
1. $150 in Network Raffle tickets (mandatory)
2. 2 tickets to Casino Night ($40 mandatory)
3. Participation in the any combination of the following Parent Association fundraisers so that the minimum PROFIT to the school is $310 for one child; $360 for two children; $410 for three children; and $460 for four or more children:
a. Christmas Catalog Gift Item Sale (45% profit)
b. Cookie Dough Sale (40% profit)
c. Candy Sale (50% profit)
d. Jog-a-thon (100% profit)
Each family must bring in the required MINIMUM PROFIT to the school as noted above in its combined fundraising effort (a,b,c,d). Families may choose how they wish to participate or make a cash donation equivalent to or greater than the minimum fund raising profit amount.
Failure to comply with tuition and other balance policies:
Failure to comply with the policy regarding prompt payment of tuition, fundraising fees, or other fees, and/or a parent/guardian’s failure to notify the school concerning reasons for delinquency, may result in the following:
Student not able to receive a report card;
Student not able to return to school at any given time during the year as determined by the principal and the pastor;
Relinquishment of a recommendation to any other parochial school..
If your account has an outstanding balance, and no arrangements have been made to bring your account up to date, your child’s space at St. Louis of France for the coming school year will be in jeopardy.
Eighth grade students may not be allowed to participate in graduation activities or ceremonies, and no diploma will be awarded if tuition and fees are not paid in full by the date determined by the principal (May 30, 2014). Furthermore, a notice will be sent to the student’s high school recommending denial of acceptance until all former obligations have been met.
Registration Fee (non-refundable): $290.00
Tuition is due as determined by each family on the FACTS tuition plan, the 5th or the 20th. All families must use FACTS unless you pay in full at the beginning of the school year. There is a $25 late fee, in addition to the $30 fee charged by FACTS, if a payment is missed. Tuition is non-refundable/nonpro-rated for the month that your child/ren withdraws from the school.
Service Hours:
All families must complete a minimum of 30 service hours per school year. It is the responsibility of the parent/guardian to be certain service hours forms are submitted immediately after service has been completed. Service hours completed must be approved by school administration, staff or PTO Board member. There will be a charge of $10/hour for any service hours not completed by May 28, 2014. Service hours can be accrued in a number of ways.
OR
Pay a $300 fee by May 9, 2014 in lieu of service hours for the 2013-2014 school year.
Parent/Guardian Right of Visitation at School:
Parents/Guardians listed on the student’s emergency card may visit student’s classroom with prior permission from the principal and the teacher. Visitations are limited to specific days of the week and to specified hours and no more than 30 minutes.
Custody of Children:
Divorced or separated parents must file a court-certified copy of the custody section of the divorce or separation decree with the principal’s office. The school will not be held responsible for failing to honor arrangements that have not been made known in writing.
*Attendance at St. Louis of France School and the signature of parent/guardian on the school contract is to be viewed as consenting to the terms and conditions stated on these pages.
SCHOOL SCHEDULE
Morning Care ($2 per day/per student) ……………….. 6:30 to 7:30a.m.
Students arrive …………………………………….. between 7:30 and 7:55 a.m.
School begins ……………………………………… 8:00 a.m.
(Friday Mass begins promptly at 8:00 a.m.)
Recess ………………………………………….….. (TK - 4) 10:00 – 10:15 a.m.
(5 - 8) 10:15 – 10:30 a.m.
Lunch …………………………………...............… 11:30 a.m. – 12:10 p.m. (TK-4)
11:40 a.m. – 12:20 p.m. (5-8)
Dismissal ………………………………………...... 2:45 p.m. (M, T, TH, F)
12:30 p.m. (W)
After School Daycare ………………………………DAILY until 6:00 p.m.
The morning bell rings at 8:00 a.m. Students are considered tardy if they are not in line at this time. If a student is tardy, he/she must report to the school office to sign in and get a late pass to be admitted to class. There will be NO supervision on the school grounds before 6:30 a.m. ALL students who arrive between 6:30 and 7:30 a.m. MUST go immediately must report to Morning Care for which there is a fee of $2 per day/per student. This service is provided as a convenience to parents/guardians.
Students not picked up by 3:00 p.m. (M,T, Th, F) or 12:45 p.m. (W) will be sent to the After School Care Program. A fee of $10 per child will be imposed if students have not been picked up by 3:05 p.m. (1:50 p.m. on Wednesdays). It is a parent/guardian’s responsibility to make arrangements for children to be picked up in a timely manner each day. It is imperative that the school be contacted if for some reason a child cannot be picked up by 3:00 p.m. Your cooperation is essential for the safety of your children.
Early Dismissal Days and Faculty Meetings:
We will have a 12:30 p.m. dismissal every Wednesday for faculty meetings. All students who are not in after school care or a school-sponsored activity must be picked up by 1:45 pm or they will be taken to after school care and the regular daily fee will be charged.
Tardies:
Getting to school on time teaches a child responsibility. Pupils are considered tardy if they are not in line by the 8:00a.m. bell. For each three tardies THREE (3) times accrued in a trimester, those in Grades 1 - 8 will have a detention. Parents will be notified of the date and time of this detention. Students must go to the office to sign in if they are tardy. If the student comes as late as recess, he or she is marked absent half a day. A record of all tardiness is kept in the attendance register and records. Tardiness is reflected in the student’s report card grades.
Absences:
It is Archdiocesan policy that "when a pupil has been absent, a written excuse signed by the parent or guardian is required, and these must be kept on file until the end of the official grading period." For your child's protection, we ask that you call the school before 8:30 a.m. (626/918-6210) whenever he/she is absent. However, a written excuse from the parent is still required when the child returns in order for him/her to be admitted to the classroom. This note should be written clearly on suitable stationery, should include the date(s) of and reason for the absence, and must be signed by the parent or guardian. Any questions about absences and tardies should be brought to the attention of the teacher within one week of the distribution of report cards. School work missed due to illness is to be made up within a period designated by the teacher. It is the responsibility of the student to approach the teacher to request this make-up work.
Vacations are not excusable absences. This type of absence may seriously affect a child's learning and grades. Parents are reminded that teachers cannot give work in advance.
Truancy:
A student who is absent from school without an acceptable excuse three full days in one school year or is tardy or absent for more than any 30 minute period during the school day on three occasions in one school year, or any combination thereof, is a truant and shall be reported to the attendance office or superintendent of the public school district. In the event that the school suspects that a student is truant (absent from school, without an acceptable excuse), the school administration will contact the parent or guardian. If the school suspects that the student is a habitual truant (absent three times in a school year, without an acceptable excuse) and all resources at the school level have been exhausted, the school principal will notify the local public Child Welfare and Attendance authorities.
ACADEMICS
Curriculum:
In accordance with Archdiocesan policies and the needs of our students, St. Louis of France School provides a quality Catholic education combining Catholic doctrine. Instruction in the basic academic subjects adopted by the Department of Catholic Schools parallels to the California Standards. Integration of technology through instruction and student application enhances instruction. Physical education and music are a regular part of the school program. The curricular program is further enhanced by co-curricular programs such as before/after school care, after school sports programs, student council, school musicians, chorus, and other various after school programs.
Supplies:
The student supply list is a necessary component of the study skills program. It is essential that students have the necessary supplies with them throughout the year. This list is given to each family before the beginning of the school year and is available through the school office. Failure to have supplies in class may be reflected in the student's grade.
GRADING SCALE
The Archdiocese of Los Angeles Department of Catholic Schools mandates the following percentages for grading in grades 3 - 8:
A = (97 - 100) A- = (93-96) B+ = (90 - 92) B = (87 -89) B-= (85 -86) C+ = (80 -84) C = (75 -79) C- = (70 -74) D = (65 -69) F = (below 65)
O, G, S, NI – Used in grades K-2 for all academic areas.
O = Outstanding G = Good S = Satisfactory NI = Needs Improvement
A student’s grade represents his/her performance and not necessarily his/her capability.
Report Cards/Conferences:
Students in grades K-8 are given report cards at the end of each trimester. The report card must be signed on the back by parent/guardian and returned to the homeroom teacher the first two trimesters. Formal parent/teacher conferences are held during the first trimester. Parents may contact teachers via e-mail or may schedule an appointment when necessary. Parents may track student progress using the online grading program, Engrade (www.engrade.com).
Progress Reports:
A progress report is sent home with each student in grades K-8 at the mid-point of each trimester (6 weeks). Parents/guardians are asked to follow through by working with their children. The progress report must be signed by the parent/guardian and returned the following day. Only with the cooperation of parents/guardians can the school succeed in helping all students to learn. Deficiencies will be sent home as the need arises and at the teacher’s discretion.
Academic Probation:
Students failing to show satisfactory progress at any time during the school year will be put on academic probation as determined by the teacher in consult with the principal. If there is no improvement after the probation period, a conference will be held with the teacher, parents and principal to determine continuance at St. Louis of France School.
Retention:
The decision to promote a student to the next grade or to retain him/her in the present grade shall be based upon consideration of the overall welfare of the student, i.e. made by carefully weighing academic, emotional and social factors. The input and opinions of the parents and teacher are significant factors in the consideration of retention. However, the final decision to retain a student is the responsibility of the principal.
Honor Roll:
Scholastic Honor Roll: Students in grades 6-8 are eligible for the Scholastic Honor Roll. The grade point average from the following subjects are used to determine Honor Roll status:
Religion Reading English Math Spelling Science Social Studies
To qualify for the Scholastic Honor Roll, students may not receive a D or F in any subject on the report card or earn below a B in Work Habits and Behavior. Scholastic Honor Roll consists of First and Second Honors:
First Honors: 3.60 to 4.00 GPA Second Honors: 3.10 to 3.59 GPA
Citizenship Honor Roll: Students in grades 1-8 who exhibit outstanding conduct, cooperation, responsibility and punctuality are eligible for the Citizenship Honor Roll Award. Specific requirements are:
1. Outstanding behavior and work habits (effort) grades
2. No more than two tardies during a trimester
Homework:
Suggested time allotment for homework is as follows:
Grade K not to exceed 15 minutes Grades 1 - 2 not to exceed one - half hour
Grades 3 - 6 not to exceed one hour Grades 7 - 8 not to exceed two hours
Skills for the development of good study habits must be taught. Homework is assigned for the purpose of fostering habits of independent study and of reinforcing material taught during school hours. Times will vary based on study habits and skills of individual students. If any parent notices excessive or insufficient time spent on homework, he/she should discuss it with the teacher. These time allotments do not necessarily include long-term projects, nightly reading, and review of basic math facts or preparation for tests. Homework should be supervised by a parent/guardian who should designate a set time and place and see that an atmosphere conducive to study is provided. All students are expected to read nightly.
Homework will be assigned Monday – Thursday for grades K-8. Grades 7 and 8 may be assigned homework over the weekend as appropriate. At teacher’s discretion, homework may be assigned on Fridays or over the weekend for any other grade.
Testing and Assessment:
Students are tested utilizing assessments that are ongoing and multi-faceted. Multi-faceted testing includes group and performance tasks and projects are considered testing evaluations. Each fall students take the Iowa Test of Basic Skills (ITBS) as a standardized test. Curriculum planning is informed through the analysis of this test. The instructional staff utilizes the ITBS to target areas of strength and areas that require additional improvement.
Students in grades Five and Eight take the Assessment of Catholic Religious Education Test (ACRE) each winter. This test serves as a tool for assessing the effectiveness of our catechetical program, provides a picture of our students’ basic beliefs, practices and attitudes, and provides information about areas of strengths as well as areas that may require additional attention.
Physical Education:
P.E. is mandatory for all students unless a doctor’s certificate indicates that it is inadvisable. All students in grades K-8 must wear athletic shoes, red uniform shorts, and a school approved T-shirt with school logo, Jog-a-thon and/or 5K T-shirts. In cold weather, red sweats may also be worn.
Graduation Requirements:
Students in Grade 8 are expected to have successfully completed the required course of study and have completed all 25 required service hours by the date assigned. In order for students to qualify for scholarships and participate in graduations activities, student must meet academic requirements and families of the perspective graduate must have met all financial obligations to the school.
Field Trips:
Field trips are educational activities planned to enrich the curriculum. Field trips are a privilege and therefore, the school reserves the right to deny permission for attendance to any student who shows that they have not had consistent acceptable behavior. Generally, transportation to and from a field trip will be on bus, which is arranged by the school. If parent drivers are used, the parent MUST have on file in the school office the following: copy of valid CA driver’s license, proof of insurance, fingerprint and Virtus clearance. The students are required to go and return on the arranged transportation. A fee will be charged for each Field Trip depending upon the cost of the trip. The fee will account for the bus and the cost of the activity. No student may participate in any field trip without a written consent form signed by a parent/guardian.
Tutoring:
If a student requires private tutoring or parents wish to have a student tutored in school subjects, the parents are responsible for engaging the tutor and paying all outside tutoring costs.
DRESS CODE
Appearance, dress and grooming make the school atmosphere more conducive to academics. It is a parental obligation to make sure that students are neatly and appropriately dressed for school. Observing the ordinary rules of personal neatness and cleanliness is an essential part of dress. Students are expected to be neatly dressed in school uniforms at all times unless express permission is given for free dress. Uniforms must conform to the color and style of the school uniform company and to rules of neatness. Belts must be worn and shirts tucked in. Torn or ripped uniforms are not acceptable at school. Uniforms that need attention should be mended or replaced immediately.
If a student frequently is non-compliant with standards of dress, grooming or hygiene, and has been corrected in this regard, the cooperation of parents shall be sought to correct the problem. Lack of improvement in personal appearance is grounds for detention/suspension of a student during that school day. The school may also reserve the right to require that parents bring an appropriate change of clothes to school, if a student is inappropriately dressed. The principal will make the final decision.
Boys' Uniform:
· Double knit monogram shirt in red or grey
· Gray twill pants/shorts (no brand of pants other than those purchased through designated uniform supply company may be worn)
· Solid black or gray belt
· White t-shirts only allowed under uniform shirts
· Shoes must be neat and clean
White crew socks
Shirts must be tucked in at all times, belts must be visible
Red monogram sweatshirt, pullover sweater or sweater vest
Turtlenecks, solid white, may be worn in cold weather under school shirt and sweater
· Red nylon monogramed school jackets
Girl’s Uniform:
· Red plaid jumper or skort with white short sleeve blouse for grades K - 4
· Red plaid skirt or skort with white short-sleeved blouse or over-blouse for grades 5-8
· Red monogram sweatshirt, vest or sweater
· Grey twill slacks or shorts (no brand of pants other than those purchased through designated uniform supply company may be worn) with belt and red, grey or white logo knit shirt
· White crew socks or knee socks, red or white tights
· Shoes must be neat and clean
· Turtlenecks, solid white, may be worn in cold weather under school shirt/blouse and sweater
· Red nylon monogramed school jackets
· Dangling or looped earrings are not permitted; only one earring per ear; no bracelets
Make-up and colored nail polish are not allowed
· Blouses, except for over-blouses, must be tucked in so that the waist band of the skirt is visible during school hours
· Skirt, skort, shorts, and jumper length should be no shorter than 3 inches above the top of the knee
P.E. Uniforms:
PE uniforms and tennis shoes should be worn on days your child has P.E.
· Only clean red shorts or sweatpants may be worn
· Shorts may not be too short or below the knee
· School approved P.E. t-shirts, including Jog-a-thon or 5K spirit t-shirts may be worn with shorts or sweatpants (shirts must be tucked at all times).
Mass Uniforms:
Girls Mass Uniform:
· K-4 must wear skort or jumper, 5-8 must wear skirts or skorts
· White Sport blouse, Peter Pan blouse (grs. k-4) or Oversize Blouse (grs. 5-8)
· Cross over tie
· Cardigan sweater, pullover or vest may be worn
· No red or gray polo shirts, pants, shorts or sweatshirts.
Boys´ Mass Uniform:
· Long pants must be worn
Long white or short sleeve button shirt
·Tie must be worn
·Cardigan sweater, pullover or vest may be worn
·No red or gray polo shirts, shorts, sweatshirts or jacket allowed
Hair:
Extreme hairstyles are not acceptable. Hair shall be worn in a manner as to be evenly cut; be out of the eyes; be its natural color; be neatly combed. Boys’ hair should not touch the top of the shirt collar in back and extend no longer than the middle of the ear. Earrings are not allowed on boys.
Shoes:
Open toes, high-heel shoes, sandals, boots or Uggs, or any other shoes which extend beyond the ankle, are not permitted. Athletic shoes are permitted. All shoes must be clean and without major wear damage. Shoes must be properly laced, tied or velcroed.
Free Dress:
On free dress day, students must come to school appropriately dressed. Clothes must conform to rules of modesty and good taste and be appropriate for school and church events. Socks must be worn. Sandals, midriff shirts, tank tops and high-heels are not allowed. Shorts, pants, and skirts must conform to the school’s uniform dress code. No bike shorts.
ATHLETICS
The Catholic Youth Organization (CYO) Sports Program takes place after school hours. Student participation in school sports is recommended. Membership in the various sports such as football, basketball, volleyball, and track is voluntary on the part of the student, and requires the consent of parents/guardians. Students involved in after school activities must follow the directives of the coordinators and coaches. Students should always be picked up on time. All notes, written communications and fees should be turned in, as directed, to the Athletic Director. Students in grades 4-8 may try out for any of the sports offered by the school (varsity or “B” level depending on grade student is in). While on a team, students must maintain a C average in all academic areas (exceptions will be determined by principal) and a C or better in behavior and work habits (effort). If grades are not maintained, team members will be placed on academic and/or disciplinary probation. Continued below average performance in behavior, work habits (effort), and/or academics may result in a student being removed from the team.
COMMUNICATION
CONSULTATION AND COMMUNICATIONS
When problems arise, parents/guardians should feel free to approach the teacher or principal to find a solution by frank and open discussion. The procedure to be followed is:
1. The problem should be first discussed with the teacher involved.
2. If either the parent/guardian or the teacher feels that the principal should be involved either or both should feel free to take this step. However, this should be done only after parent/guardian and teacher have discussed the matter and failed to resolve it.
Contacting Your Child’s Teachers:
Teachers welcome appointments made through the school office or e-mail (e-mail roster is accessible through school’s web page: www.saintlouisoffrance.weebly.com). For safety reasons, please do not interrupt teachers while on duty for a spur of the moment conference. Please do not attempt to discuss anything with a teacher while he/she is teaching.
School Office:
The School Office is open from 7:30 a.m. until 3:30 p.m. Parents may leave messages on the answering machine (626-918-6210) if the secretary is unable to answer the phone or if the office is closed. Out of consideration for the school secretary, please consult your calendar for early dismissal days, church days, etc. so that your children do not have to call home for someone to pick them up. Please be sure that your child is in proper uniform and has all required supplies to eliminate the need to call home.
In order to avoid unnecessary interruptions to classroom, please make every effort to provide your child with lunch or lunch money before he/she leaves for school. If, however, on the rare occasion that you must bring the lunch later, please write your child's name and grade on the outside of the bag and deliver it to the school office. Lunches are not to be taken directly to the classrooms or lunch area, nor are children to go to cars to receive them.
In case of emergencies, please leave messages for students in the school office. Classroom instruction is not to be interrupted.
All visitors must report to the Office to obtain a Visitors badge before entering a classroom. This includes parents. For the safety of your children we need to know who is on the campus at all times.
Weekly Memo:
Each Wednesday the oldest child in each family will receive a yellow school envelope containing a written Parent Memo from the principal and may include additional important information about upcoming school, parish and other events. Envelopes are to be signed by parent/guardian and returned the next school day. Feel free to contact the school office or your child’s teacher to have any special prayer requests included in our weekly memo.
School Website:
The school’s website address is: www.saintlouisoffrance.weebly.com
The website is voluntarily maintained by a faculty member and is frequently updated to include school news (including copies of weekly memos), photos and information about school activities, a copy of the school handbook, staff e-mail links, classroom links or updates, school calendar, and Engrade access directives.
RELIGIOUS INFORMATION
Teachers and students attend our parish Mass every Friday at 8:00 a.m.
Sunday Mass:
Participation in the Sunday Eucharist is essential to a child’s spiritual development. Thus, we expect that all children in our school will attend mass with their families every Saturday or Sunday and on church holy days of obligation.
First Holy Communion:
Students receive the sacrament of First Eucharist after completion of two years of religious instruction. This generally occurs in second grade. Students entering St. Louis of France after first grade must complete two years of religious instruction before they may receive this sacrament. Parents/guardians are expected to be actively involved in preparing their children for First Eucharist. Attendance at the scheduled meetings for parents/guardians is mandatory.
Family Life Program:
Presented each year, the Family Life Program is an integral part of the religion curriculum as mandated by the Archdiocese of Los Angeles Department of Catholic Schools. This program presents age-appropriate information on human sexuality and is available for parent preview. Parental participation is essential to the success of this program. When students bring texts home, parents/guardians are expected to review/discuss lessons/homework with their children and find time to assist them in mastering the material.
If you do not wish your child to participate in this program, you must state so in writing and submit it to your child’s teacher. It is then expected that you will cover the curriculum with your child at home.
Altar Servers:
Students in grades 4-8 may participate in the Altar Server Program. The program is directed through the parish.
DISCIPLINE
Discipline in the Catholic school is an aspect of moral guidance. The purpose of discipline is to provide a school climate conducive to learning and character development. Discipline is maintained in a classroom or school when students work cooperatively with the principal, the teachers, and their classmates towards the attainment of the class and school objectives. However, it should be noted that the legitimate interest of the school extends beyond the school day and beyond the school hours. Certain rules and regulations must be followed if the students are to be safe and able to learn. As part of our Catholicity, respect for God and for each member of our school community is stressed.
Conduct grades are a reflection of a student’s ability to respond to the following expectations:
· Students are expected to listen attentively and respectfully to their teachers and classmates during class. Rude remarks and lack of courtesy for one another will not be tolerated.
· Students are expected to exhibit respect, fair play and good sportsmanship on the playground.
· Gum chewing is never allowed on campus. There is a $5 fine for gum chewing.
· Students are expected to follow the guidelines for class preparation and participation which are set down by each individual teacher.
Detention:
Detention after school or during lunch/recess “play time” is considered an appropriate consequence for breach of school rules. Detentions will lower a student’s behavior/conduct grade. Games, practices, and after school activities do not excuse students from detention. Written notice of detention will be given to parents ahead of time so that arrangements for transportation can be made.
Parties:
We are kindly asking parents who are celebrating their child's birthday to limit your school celebration to small treats (cupcakes, cookies or cake). Lunch items (pizza, etc.) are NOT PERMITTED as this is in conflict with our school lunch program and may pose allergy concerns for some students.
Mixed parties held off campus involving pupils of the upper grades are strongly discouraged. Parents are asked to cooperate with this regulation, even though the matter of parent-sponsored parties is under parental control and not that of the school. An exception to this regulation would be a school sponsored graduation party having the approval of the pastor, principal and parents.
HEALTH AND SAFETY ISSUES
Emergency cards must be kept up-to-date. The cards are kept on file in the school office. It is a serious obligation of parents to keep their children's cards up-to-date. These cards are our only authorization for acting when a child is injured or ill and parents cannot be reached. If a child becomes ill during school hours the parents will be contacted to come for the child. If the parents are not available, the person suggested on your emergency card will be contacted. In an emergency, where parents could not be contacted, a seriously injured student would be transported to Queen of the Valley Hospital West Covina, Emergency Room.
Medication:
The school is not allowed to administer medical services. To protect all children and to conform to the State Education Code, no student may bring any medication (prescription or non-prescription) to school without parental consent. For prescription medication to be allowed on campus a” Request for Medication” form (available through school office) filled out by the physician, signed and dated; along with the medication in the original labeled bottle must be delivered to the school office. Students may carry inhalers if a physician / health care provider’s release form is on file. It is a state law that all immunization dates must be documented. Please cooperate with us by providing all information requested. Students must be excluded from school if we do not have all the necessary information.
Student Accident Insurance:
Accidents occurring on school grounds should be reported to the Principal or school office. A student accident insurance program is in place for all students.
Earthquake/Emergency Procedures:
Following an earthquake or other disaster/emergency, students will remain at school under staff supervision until parents or other responsible adults designated on the child’s emergency card assume responsibility for their custody. In the event of an earthquake, do not telephone school; if telephone lines are available they are needed for emergency and medical support. Listen to the radio; you will need to monitor the emergency broadcast system for information and special instructions regarding schools. If you are able to get to school, report to the pupil sign out desk. Remain calm. First aid kits, bottled water and blankets are available for use in emergencies.
STUDENT RECORDS
Maintaining confidentiality is the legal, ethical and professional responsibility of every member of the school community, including students, parents or guardians, teachers, aides, and all other employees. Every member of the school community must respect the privacy of all students, families, employees, the principal and the pastor.
Pupil Records:
“Pupil records” means any record, including health records, related to a student that is maintained by a school or one of its employees. It does not include “directory information” or a school employee's informal notes, if the notes remain in the sole possession of the maker and are not made available to others, except to a substitute.
Only the principal, as custodian of the records, authorizes the release of pupil records. Only teachers or administrators charged with pupil oversight have the right to view or use pupil records. A teacher’s aide may view or use pupil records only with direct teacher supervision. Pupil records may be released by judicial order such as a subpoena or a search warrant. In specific cases, such as suspicion of kidnapping, police officers may be given access to records.
Parents and legal guardians of minors have the absolute right to access their child’s pupil records in accordance with the school’s reasonable procedures for providing such access. Parents or legal guardians may grant any specified person written consent to access specifically identified pupil records. In cases of legal separation and/or divorce, California state law gives the custodial parent and a non-custodial parent with visitation rights, the right to access and examine pupil records. However, only the custodial parent may consent to the release of records and has the right to challenge the content of the records and to write responses to information regarding disciplinary action. A non-custodial parent without visitation rights has no right of access to records of any kind.
Directory Information:
The school will, to the extent possible, minimize access to student telephone numbers or personal email addresses, unless the parents or legal guardians consent to broader access. To the extent possible, users should try to minimize access to or distribution of student telephone numbers or personal email addresses, unless the parents of legal guardians consent to broader access
Room parent rosters, class lists, telephone numbers, email address lists or any other personal information about families and students are considered confidential and may be used only for the purposes specified. In no cases should commercial enterprises be given access to Directory Information.
Verbal/Written Confidences:
Confidential information may be provided by students or parents or guardians to school employees in many ways. Students may confide in staff verbally, in writing, such as a note or a writing/journal assignment. All school employees are required to respect the verbal or written confidences of adults and students, except in cases where the health or safety of the student or others is involved. If the confidence received relates to a health or safety issue, the pastor, principal or other person in charge or appropriate authorities must be notified promptly, keeping in mind the rights of privacy that apply. Archdiocesan policy on reporting suspected abuse of children or vulnerable adults must be followed when applicable.
Student Transfers, Withdrawals and Graduation:
Whenever a pupil transfers from one school to another, a copy of the Cumulative Student Report and the original Health Record will be transferred by the former school upon a request from the school where the pupil intends to enroll and a release from the parent or guardian. The original Cumulative Student Report remains at the school.
A record of the transfer, the reason for the transfer, and the name of the school to which the student is transferring or entering after graduation should be entered on the original copy of the Cumulative Student Report and in the Student Attendance Register.
Official transcripts are not given to students or parents. The school grants full credit for all work a student accomplishes up to the time of transfer.
Principals may be required by the County Board of Education to report the severance of attendance by any student.
Withholding of Records:
Under California law, a private school cannot refuse to provide student records to a requesting school because of any charges, including tuition or fees that are owed by the student or parent. However, the school may withhold from parents or guardians the grades, diploma, or transcripts of a pupil pending payment of certain amounts for damaged property, the return of loaned property or unpaid tuition or fees, in accordance with school policy.
Cumulative Pupil Record:
Full and accurate records, including standardized test results, of each student are entered on the official archdiocesan Cumulative Student Record form and are kept on file permanently. Only authorized personnel have access to these records. Health records are maintained in a separate file. Permanent records cards include only the following information:
Personal and family data with certification of name, place and date of birth of the student and the name and address of the parent or guardian having custody of the student
Standardized test data
Transcript of classes
Attendance information shall be included
Record of withdrawal or graduation and place to which any copy of the record is sent
Verification of or exemption from required immunization through high school graduation
CLERGY
Msgr. John Woolway ...................................Parish Administrator
Rev. Larry Dowdel......................................Associate Pastor
SCHOOL ADMINISTRATION
Principal: Mrs. Susan Fite
FACULTY
Mrs. Pam Soto Kindergarten
Mrs. Gloria Martinez Grade 1
Mrs. Johnette Martindale Grade 2
Mrs. Martha Cruz Grade 3
Mrs. Annette Gamboa Grade 4
Mrs. Mary Jo Wynne Grade 5
Miss Gina Madrigal Grade 6
Mr. Andrew McGowan Grade 7
Mrs. Catherine Janson Grade 8
Mrs. Maria Cibrian Music
Mrs. Cathi Garcia Science, PTO Board Member, Web Page Editor
Mrs. Flora Padilla Primary Computer Lab/Hot Lunch Program/Morning Care
STAFF
Mrs. Evelyn Nevins Administrative Assistant
Mrs. Quinn Nguyen Office Manager /Bookkeeper
Mrs. Carol Leyva After School Care Director
Mrs. Lillie Bravo After School Care Assistant
Mrs. Alicia Enriquez After School Care Assistant / Lunch Helper
Mr. Jose DeMaximo Custodian/Maintenance
2013-2014 PARENT TEACHER ORGANIZATION EXECUTIVE BOARD MEMBERS
President Mr. Raz Portillo
Vice-President Mrs. Annmarie Lomeli
Secretary Mrs. Nancy Macias
Room Parent Coordinator Mrs. Claudia Leyva
Other: Mrs. Kristine Mandujano
Ms. Maria Carbajal
Mrs. Stephanie Andrade
Code of Christian Conduct Covering Students, Parents, Guardians and Other Responsible Adults
The Archdiocese deeply appreciates the choice parents and students make to enroll in its parochial elementary schools and secondary schools. Truly, this is a commitment for life and many families make considerable sacrifices of time and treasure to support their students while they are in school. Often families and students continue this support even after graduation because Catholic education makes a difference. Indeed, Catholic schools are different.
All schools in the Archdiocese are intended to be environments that educate, nurture and support students according to the basic Christian principles of charity and love of neighbor. Everyone involved in the development of children and youth – teachers, administrators, parents, family and friends – is required to behave in accordance with these principles.
Our Christian principles provide that:
Parents or guardians are expected to work courteously and cooperatively with the school to assist the student in meeting the school’s academic, moral and behavioral expectations.
Students and parents or guardians may respectfully express their concerns about the school operation and its personnel. However, they may not do so in a manner that is discourteous, scandalous, rumor driven, disruptive, threatening, hostile or divisive.
Parents, guardians or other responsible adults who insult or abuse school personnel in the presence of other school personnel, students or parents on or adjacent to school premises or at some other place where school personnel are required to be in connection with their assigned school activities, may be asked to withdraw their student from the school.
Conduct that materially disrupts class work or extracurricular activities or that involves substantial disorder will not be tolerated.
These expectations for students, parents, guardians or other responsible adults include, but are not limited to, all school-sponsored programs and events (e.g., extended care, athletics, field trips, etc.).
The school reserves the right to determine, in its discretion, when conduct is of such a severe nature as to warrant immediate action without warning. The action may include removal of a family and its students from the school.
ADMISSIONS POLICY
School Student Non-Discrimination Policy
The school, mindful of its mission to be a witness to the love of Christ for all, admits students regardless of race, color, or national and/or ethnic origin to all rights, privileges, programs and activities generally accorded or made available to students at the school.
The school does not discriminate on the basis of race, color, disability, sex, or national and/or ethnic origin in the administration of educational policies and practices, scholarship programs, and athletic and other school-administered programs.
While the school does not discriminate against students with special needs, a full range of services may not always be available to them. Decisions concerning the admission and continued enrollment of a student in the school are based upon the student’s emotional, academic and physical abilities and the resources available to the school in meeting the student’s needs.
Inclusion Procedures
Through the mission of the Archdiocese, our schools strive to serve children with varied learning needs. All educators in Archdiocesan schools follow “Directions for the Inclusion Process in Catholic Schools: Support Team Education Plan Process (STEP) and Minor Adjustment Plan Process (MAP)”. Parents or guardians who feel that their student may need a minor adjustment to enable him/her to participate in the general education curriculum of the school should consult the student’s teacher and principal to determine how best to meet the student’s needs. Parents or guardians may request the “Disability Discrimination Complaint Review Process” from the principal to address unresolved issues.
PARENT OBLIGATIONS*
Parent/guardian participation in the life of the school is of the utmost importance. For this reason, parents/guardians are encouraged to get involved in activities and to get to know the school well. The task of running a school is a monumental one. With parents/guardians dedicated to Catholic education and willing to get involved, an excellent education for children can be provided. At registration, parents/guardians sign a School Policy Contract and Service Hour Contract. All parents/guardians are expected to follow through on commitments.
Additionally, families are expected to participate in St. Louis of France Parish and School activities as follows:
1. Uphold the philosophy and policies of the school.
2. Catholic families are expected to be practicing Catholics, (i.e. attend Mass every weekend and see that their children do the same) and contribute to the financial support of the Church by using the Church Envelope, weekly.
3. Attend all General Meetings of the PTO (Parent-Teacher Organization) and scheduled Parent-Teacher Conferences. There will be a $50 fee for each missed General Parent Meeting absence. Medical reasons must be supported by a doctor’s note and submitted to office within one week of general PTO meeting.
Tuition Rates for 2013-2014
TK / KINDERGARTEN– (full day) $3,530 PER YEAR
$353 - 10 MONTHLY PAYAMENTS OR $321 - 11 MONTHLY PAYMENTS
$ 40 PER YEAR –Supply Fee (paid at time of registration)
If your only child in school is in Kindergarten, you must still choose either Plan A or B listed below.
GRADES 1-8 ( NOT INCLUDING KINDERGARTEN)
PLAN A: (no mandatory fundraising required)
One Child - $416 - 10 month basis or $379 - 11 month basis = $4,160
Two Children - $724 - 10 month basis or $659 - 11 month basis = $7,240
Three Children - $987 - 10 month basis or $ 898 - 11 month basis = $9,870
Four or more - $1,170 - 10 month basis or $1,064 - 11 month basis = $11,700
PLAN B: (fundraising required)
One Child - $353 - 10 month basis or $321 - 11 month basis = $3,530
Two Children - $650 - 10 month basis or $591 - 11 month basis = $6,500
Three Children - $955 - 10 month basis or $869 - 11 month basis = $9,550
Four or more - $1,086 - 10 month basis or $988 - 11 month basis = $10,860
Required fundraising activities:
1. $150 in Network Raffle tickets (mandatory)
2. 2 tickets to Casino Night ($40 mandatory)
3. Participation in the any combination of the following Parent Association fundraisers so that the minimum PROFIT to the school is $310 for one child; $360 for two children; $410 for three children; and $460 for four or more children:
a. Christmas Catalog Gift Item Sale (45% profit)
b. Cookie Dough Sale (40% profit)
c. Candy Sale (50% profit)
d. Jog-a-thon (100% profit)
Each family must bring in the required MINIMUM PROFIT to the school as noted above in its combined fundraising effort (a,b,c,d). Families may choose how they wish to participate or make a cash donation equivalent to or greater than the minimum fund raising profit amount.
Failure to comply with tuition and other balance policies:
Failure to comply with the policy regarding prompt payment of tuition, fundraising fees, or other fees, and/or a parent/guardian’s failure to notify the school concerning reasons for delinquency, may result in the following:
Student not able to receive a report card;
Student not able to return to school at any given time during the year as determined by the principal and the pastor;
Relinquishment of a recommendation to any other parochial school..
If your account has an outstanding balance, and no arrangements have been made to bring your account up to date, your child’s space at St. Louis of France for the coming school year will be in jeopardy.
Eighth grade students may not be allowed to participate in graduation activities or ceremonies, and no diploma will be awarded if tuition and fees are not paid in full by the date determined by the principal (May 30, 2014). Furthermore, a notice will be sent to the student’s high school recommending denial of acceptance until all former obligations have been met.
Registration Fee (non-refundable): $290.00
Tuition is due as determined by each family on the FACTS tuition plan, the 5th or the 20th. All families must use FACTS unless you pay in full at the beginning of the school year. There is a $25 late fee, in addition to the $30 fee charged by FACTS, if a payment is missed. Tuition is non-refundable/nonpro-rated for the month that your child/ren withdraws from the school.
Service Hours:
All families must complete a minimum of 30 service hours per school year. It is the responsibility of the parent/guardian to be certain service hours forms are submitted immediately after service has been completed. Service hours completed must be approved by school administration, staff or PTO Board member. There will be a charge of $10/hour for any service hours not completed by May 28, 2014. Service hours can be accrued in a number of ways.
OR
Pay a $300 fee by May 9, 2014 in lieu of service hours for the 2013-2014 school year.
Parent/Guardian Right of Visitation at School:
Parents/Guardians listed on the student’s emergency card may visit student’s classroom with prior permission from the principal and the teacher. Visitations are limited to specific days of the week and to specified hours and no more than 30 minutes.
Custody of Children:
Divorced or separated parents must file a court-certified copy of the custody section of the divorce or separation decree with the principal’s office. The school will not be held responsible for failing to honor arrangements that have not been made known in writing.
*Attendance at St. Louis of France School and the signature of parent/guardian on the school contract is to be viewed as consenting to the terms and conditions stated on these pages.
SCHOOL SCHEDULE
Morning Care ($2 per day/per student) ……………….. 6:30 to 7:30a.m.
Students arrive …………………………………….. between 7:30 and 7:55 a.m.
School begins ……………………………………… 8:00 a.m.
(Friday Mass begins promptly at 8:00 a.m.)
Recess ………………………………………….….. (TK - 4) 10:00 – 10:15 a.m.
(5 - 8) 10:15 – 10:30 a.m.
Lunch …………………………………...............… 11:30 a.m. – 12:10 p.m. (TK-4)
11:40 a.m. – 12:20 p.m. (5-8)
Dismissal ………………………………………...... 2:45 p.m. (M, T, TH, F)
12:30 p.m. (W)
After School Daycare ………………………………DAILY until 6:00 p.m.
The morning bell rings at 8:00 a.m. Students are considered tardy if they are not in line at this time. If a student is tardy, he/she must report to the school office to sign in and get a late pass to be admitted to class. There will be NO supervision on the school grounds before 6:30 a.m. ALL students who arrive between 6:30 and 7:30 a.m. MUST go immediately must report to Morning Care for which there is a fee of $2 per day/per student. This service is provided as a convenience to parents/guardians.
Students not picked up by 3:00 p.m. (M,T, Th, F) or 12:45 p.m. (W) will be sent to the After School Care Program. A fee of $10 per child will be imposed if students have not been picked up by 3:05 p.m. (1:50 p.m. on Wednesdays). It is a parent/guardian’s responsibility to make arrangements for children to be picked up in a timely manner each day. It is imperative that the school be contacted if for some reason a child cannot be picked up by 3:00 p.m. Your cooperation is essential for the safety of your children.
Early Dismissal Days and Faculty Meetings:
We will have a 12:30 p.m. dismissal every Wednesday for faculty meetings. All students who are not in after school care or a school-sponsored activity must be picked up by 1:45 pm or they will be taken to after school care and the regular daily fee will be charged.
Tardies:
Getting to school on time teaches a child responsibility. Pupils are considered tardy if they are not in line by the 8:00a.m. bell. For each three tardies THREE (3) times accrued in a trimester, those in Grades 1 - 8 will have a detention. Parents will be notified of the date and time of this detention. Students must go to the office to sign in if they are tardy. If the student comes as late as recess, he or she is marked absent half a day. A record of all tardiness is kept in the attendance register and records. Tardiness is reflected in the student’s report card grades.
Absences:
It is Archdiocesan policy that "when a pupil has been absent, a written excuse signed by the parent or guardian is required, and these must be kept on file until the end of the official grading period." For your child's protection, we ask that you call the school before 8:30 a.m. (626/918-6210) whenever he/she is absent. However, a written excuse from the parent is still required when the child returns in order for him/her to be admitted to the classroom. This note should be written clearly on suitable stationery, should include the date(s) of and reason for the absence, and must be signed by the parent or guardian. Any questions about absences and tardies should be brought to the attention of the teacher within one week of the distribution of report cards. School work missed due to illness is to be made up within a period designated by the teacher. It is the responsibility of the student to approach the teacher to request this make-up work.
Vacations are not excusable absences. This type of absence may seriously affect a child's learning and grades. Parents are reminded that teachers cannot give work in advance.
Truancy:
A student who is absent from school without an acceptable excuse three full days in one school year or is tardy or absent for more than any 30 minute period during the school day on three occasions in one school year, or any combination thereof, is a truant and shall be reported to the attendance office or superintendent of the public school district. In the event that the school suspects that a student is truant (absent from school, without an acceptable excuse), the school administration will contact the parent or guardian. If the school suspects that the student is a habitual truant (absent three times in a school year, without an acceptable excuse) and all resources at the school level have been exhausted, the school principal will notify the local public Child Welfare and Attendance authorities.
ACADEMICS
Curriculum:
In accordance with Archdiocesan policies and the needs of our students, St. Louis of France School provides a quality Catholic education combining Catholic doctrine. Instruction in the basic academic subjects adopted by the Department of Catholic Schools parallels to the California Standards. Integration of technology through instruction and student application enhances instruction. Physical education and music are a regular part of the school program. The curricular program is further enhanced by co-curricular programs such as before/after school care, after school sports programs, student council, school musicians, chorus, and other various after school programs.
Supplies:
The student supply list is a necessary component of the study skills program. It is essential that students have the necessary supplies with them throughout the year. This list is given to each family before the beginning of the school year and is available through the school office. Failure to have supplies in class may be reflected in the student's grade.
GRADING SCALE
The Archdiocese of Los Angeles Department of Catholic Schools mandates the following percentages for grading in grades 3 - 8:
A = (97 - 100) A- = (93-96) B+ = (90 - 92) B = (87 -89) B-= (85 -86) C+ = (80 -84) C = (75 -79) C- = (70 -74) D = (65 -69) F = (below 65)
O, G, S, NI – Used in grades K-2 for all academic areas.
O = Outstanding G = Good S = Satisfactory NI = Needs Improvement
A student’s grade represents his/her performance and not necessarily his/her capability.
Report Cards/Conferences:
Students in grades K-8 are given report cards at the end of each trimester. The report card must be signed on the back by parent/guardian and returned to the homeroom teacher the first two trimesters. Formal parent/teacher conferences are held during the first trimester. Parents may contact teachers via e-mail or may schedule an appointment when necessary. Parents may track student progress using the online grading program, Engrade (www.engrade.com).
Progress Reports:
A progress report is sent home with each student in grades K-8 at the mid-point of each trimester (6 weeks). Parents/guardians are asked to follow through by working with their children. The progress report must be signed by the parent/guardian and returned the following day. Only with the cooperation of parents/guardians can the school succeed in helping all students to learn. Deficiencies will be sent home as the need arises and at the teacher’s discretion.
Academic Probation:
Students failing to show satisfactory progress at any time during the school year will be put on academic probation as determined by the teacher in consult with the principal. If there is no improvement after the probation period, a conference will be held with the teacher, parents and principal to determine continuance at St. Louis of France School.
Retention:
The decision to promote a student to the next grade or to retain him/her in the present grade shall be based upon consideration of the overall welfare of the student, i.e. made by carefully weighing academic, emotional and social factors. The input and opinions of the parents and teacher are significant factors in the consideration of retention. However, the final decision to retain a student is the responsibility of the principal.
Honor Roll:
Scholastic Honor Roll: Students in grades 6-8 are eligible for the Scholastic Honor Roll. The grade point average from the following subjects are used to determine Honor Roll status:
Religion Reading English Math Spelling Science Social Studies
To qualify for the Scholastic Honor Roll, students may not receive a D or F in any subject on the report card or earn below a B in Work Habits and Behavior. Scholastic Honor Roll consists of First and Second Honors:
First Honors: 3.60 to 4.00 GPA Second Honors: 3.10 to 3.59 GPA
Citizenship Honor Roll: Students in grades 1-8 who exhibit outstanding conduct, cooperation, responsibility and punctuality are eligible for the Citizenship Honor Roll Award. Specific requirements are:
1. Outstanding behavior and work habits (effort) grades
2. No more than two tardies during a trimester
Homework:
Suggested time allotment for homework is as follows:
Grade K not to exceed 15 minutes Grades 1 - 2 not to exceed one - half hour
Grades 3 - 6 not to exceed one hour Grades 7 - 8 not to exceed two hours
Skills for the development of good study habits must be taught. Homework is assigned for the purpose of fostering habits of independent study and of reinforcing material taught during school hours. Times will vary based on study habits and skills of individual students. If any parent notices excessive or insufficient time spent on homework, he/she should discuss it with the teacher. These time allotments do not necessarily include long-term projects, nightly reading, and review of basic math facts or preparation for tests. Homework should be supervised by a parent/guardian who should designate a set time and place and see that an atmosphere conducive to study is provided. All students are expected to read nightly.
Homework will be assigned Monday – Thursday for grades K-8. Grades 7 and 8 may be assigned homework over the weekend as appropriate. At teacher’s discretion, homework may be assigned on Fridays or over the weekend for any other grade.
Testing and Assessment:
Students are tested utilizing assessments that are ongoing and multi-faceted. Multi-faceted testing includes group and performance tasks and projects are considered testing evaluations. Each fall students take the Iowa Test of Basic Skills (ITBS) as a standardized test. Curriculum planning is informed through the analysis of this test. The instructional staff utilizes the ITBS to target areas of strength and areas that require additional improvement.
Students in grades Five and Eight take the Assessment of Catholic Religious Education Test (ACRE) each winter. This test serves as a tool for assessing the effectiveness of our catechetical program, provides a picture of our students’ basic beliefs, practices and attitudes, and provides information about areas of strengths as well as areas that may require additional attention.
Physical Education:
P.E. is mandatory for all students unless a doctor’s certificate indicates that it is inadvisable. All students in grades K-8 must wear athletic shoes, red uniform shorts, and a school approved T-shirt with school logo, Jog-a-thon and/or 5K T-shirts. In cold weather, red sweats may also be worn.
Graduation Requirements:
Students in Grade 8 are expected to have successfully completed the required course of study and have completed all 25 required service hours by the date assigned. In order for students to qualify for scholarships and participate in graduations activities, student must meet academic requirements and families of the perspective graduate must have met all financial obligations to the school.
Field Trips:
Field trips are educational activities planned to enrich the curriculum. Field trips are a privilege and therefore, the school reserves the right to deny permission for attendance to any student who shows that they have not had consistent acceptable behavior. Generally, transportation to and from a field trip will be on bus, which is arranged by the school. If parent drivers are used, the parent MUST have on file in the school office the following: copy of valid CA driver’s license, proof of insurance, fingerprint and Virtus clearance. The students are required to go and return on the arranged transportation. A fee will be charged for each Field Trip depending upon the cost of the trip. The fee will account for the bus and the cost of the activity. No student may participate in any field trip without a written consent form signed by a parent/guardian.
Tutoring:
If a student requires private tutoring or parents wish to have a student tutored in school subjects, the parents are responsible for engaging the tutor and paying all outside tutoring costs.
DRESS CODE
Appearance, dress and grooming make the school atmosphere more conducive to academics. It is a parental obligation to make sure that students are neatly and appropriately dressed for school. Observing the ordinary rules of personal neatness and cleanliness is an essential part of dress. Students are expected to be neatly dressed in school uniforms at all times unless express permission is given for free dress. Uniforms must conform to the color and style of the school uniform company and to rules of neatness. Belts must be worn and shirts tucked in. Torn or ripped uniforms are not acceptable at school. Uniforms that need attention should be mended or replaced immediately.
If a student frequently is non-compliant with standards of dress, grooming or hygiene, and has been corrected in this regard, the cooperation of parents shall be sought to correct the problem. Lack of improvement in personal appearance is grounds for detention/suspension of a student during that school day. The school may also reserve the right to require that parents bring an appropriate change of clothes to school, if a student is inappropriately dressed. The principal will make the final decision.
Boys' Uniform:
· Double knit monogram shirt in red or grey
· Gray twill pants/shorts (no brand of pants other than those purchased through designated uniform supply company may be worn)
· Solid black or gray belt
· White t-shirts only allowed under uniform shirts
· Shoes must be neat and clean
White crew socks
Shirts must be tucked in at all times, belts must be visible
Red monogram sweatshirt, pullover sweater or sweater vest
Turtlenecks, solid white, may be worn in cold weather under school shirt and sweater
· Red nylon monogramed school jackets
Girl’s Uniform:
· Red plaid jumper or skort with white short sleeve blouse for grades K - 4
· Red plaid skirt or skort with white short-sleeved blouse or over-blouse for grades 5-8
· Red monogram sweatshirt, vest or sweater
· Grey twill slacks or shorts (no brand of pants other than those purchased through designated uniform supply company may be worn) with belt and red, grey or white logo knit shirt
· White crew socks or knee socks, red or white tights
· Shoes must be neat and clean
· Turtlenecks, solid white, may be worn in cold weather under school shirt/blouse and sweater
· Red nylon monogramed school jackets
· Dangling or looped earrings are not permitted; only one earring per ear; no bracelets
Make-up and colored nail polish are not allowed
· Blouses, except for over-blouses, must be tucked in so that the waist band of the skirt is visible during school hours
· Skirt, skort, shorts, and jumper length should be no shorter than 3 inches above the top of the knee
P.E. Uniforms:
PE uniforms and tennis shoes should be worn on days your child has P.E.
· Only clean red shorts or sweatpants may be worn
· Shorts may not be too short or below the knee
· School approved P.E. t-shirts, including Jog-a-thon or 5K spirit t-shirts may be worn with shorts or sweatpants (shirts must be tucked at all times).
Mass Uniforms:
Girls Mass Uniform:
· K-4 must wear skort or jumper, 5-8 must wear skirts or skorts
· White Sport blouse, Peter Pan blouse (grs. k-4) or Oversize Blouse (grs. 5-8)
· Cross over tie
· Cardigan sweater, pullover or vest may be worn
· No red or gray polo shirts, pants, shorts or sweatshirts.
Boys´ Mass Uniform:
· Long pants must be worn
Long white or short sleeve button shirt
·Tie must be worn
·Cardigan sweater, pullover or vest may be worn
·No red or gray polo shirts, shorts, sweatshirts or jacket allowed
Hair:
Extreme hairstyles are not acceptable. Hair shall be worn in a manner as to be evenly cut; be out of the eyes; be its natural color; be neatly combed. Boys’ hair should not touch the top of the shirt collar in back and extend no longer than the middle of the ear. Earrings are not allowed on boys.
Shoes:
Open toes, high-heel shoes, sandals, boots or Uggs, or any other shoes which extend beyond the ankle, are not permitted. Athletic shoes are permitted. All shoes must be clean and without major wear damage. Shoes must be properly laced, tied or velcroed.
Free Dress:
On free dress day, students must come to school appropriately dressed. Clothes must conform to rules of modesty and good taste and be appropriate for school and church events. Socks must be worn. Sandals, midriff shirts, tank tops and high-heels are not allowed. Shorts, pants, and skirts must conform to the school’s uniform dress code. No bike shorts.
ATHLETICS
The Catholic Youth Organization (CYO) Sports Program takes place after school hours. Student participation in school sports is recommended. Membership in the various sports such as football, basketball, volleyball, and track is voluntary on the part of the student, and requires the consent of parents/guardians. Students involved in after school activities must follow the directives of the coordinators and coaches. Students should always be picked up on time. All notes, written communications and fees should be turned in, as directed, to the Athletic Director. Students in grades 4-8 may try out for any of the sports offered by the school (varsity or “B” level depending on grade student is in). While on a team, students must maintain a C average in all academic areas (exceptions will be determined by principal) and a C or better in behavior and work habits (effort). If grades are not maintained, team members will be placed on academic and/or disciplinary probation. Continued below average performance in behavior, work habits (effort), and/or academics may result in a student being removed from the team.
COMMUNICATION
CONSULTATION AND COMMUNICATIONS
When problems arise, parents/guardians should feel free to approach the teacher or principal to find a solution by frank and open discussion. The procedure to be followed is:
1. The problem should be first discussed with the teacher involved.
2. If either the parent/guardian or the teacher feels that the principal should be involved either or both should feel free to take this step. However, this should be done only after parent/guardian and teacher have discussed the matter and failed to resolve it.
Contacting Your Child’s Teachers:
Teachers welcome appointments made through the school office or e-mail (e-mail roster is accessible through school’s web page: www.saintlouisoffrance.weebly.com). For safety reasons, please do not interrupt teachers while on duty for a spur of the moment conference. Please do not attempt to discuss anything with a teacher while he/she is teaching.
School Office:
The School Office is open from 7:30 a.m. until 3:30 p.m. Parents may leave messages on the answering machine (626-918-6210) if the secretary is unable to answer the phone or if the office is closed. Out of consideration for the school secretary, please consult your calendar for early dismissal days, church days, etc. so that your children do not have to call home for someone to pick them up. Please be sure that your child is in proper uniform and has all required supplies to eliminate the need to call home.
In order to avoid unnecessary interruptions to classroom, please make every effort to provide your child with lunch or lunch money before he/she leaves for school. If, however, on the rare occasion that you must bring the lunch later, please write your child's name and grade on the outside of the bag and deliver it to the school office. Lunches are not to be taken directly to the classrooms or lunch area, nor are children to go to cars to receive them.
In case of emergencies, please leave messages for students in the school office. Classroom instruction is not to be interrupted.
All visitors must report to the Office to obtain a Visitors badge before entering a classroom. This includes parents. For the safety of your children we need to know who is on the campus at all times.
Weekly Memo:
Each Wednesday the oldest child in each family will receive a yellow school envelope containing a written Parent Memo from the principal and may include additional important information about upcoming school, parish and other events. Envelopes are to be signed by parent/guardian and returned the next school day. Feel free to contact the school office or your child’s teacher to have any special prayer requests included in our weekly memo.
School Website:
The school’s website address is: www.saintlouisoffrance.weebly.com
The website is voluntarily maintained by a faculty member and is frequently updated to include school news (including copies of weekly memos), photos and information about school activities, a copy of the school handbook, staff e-mail links, classroom links or updates, school calendar, and Engrade access directives.
RELIGIOUS INFORMATION
Teachers and students attend our parish Mass every Friday at 8:00 a.m.
Sunday Mass:
Participation in the Sunday Eucharist is essential to a child’s spiritual development. Thus, we expect that all children in our school will attend mass with their families every Saturday or Sunday and on church holy days of obligation.
First Holy Communion:
Students receive the sacrament of First Eucharist after completion of two years of religious instruction. This generally occurs in second grade. Students entering St. Louis of France after first grade must complete two years of religious instruction before they may receive this sacrament. Parents/guardians are expected to be actively involved in preparing their children for First Eucharist. Attendance at the scheduled meetings for parents/guardians is mandatory.
Family Life Program:
Presented each year, the Family Life Program is an integral part of the religion curriculum as mandated by the Archdiocese of Los Angeles Department of Catholic Schools. This program presents age-appropriate information on human sexuality and is available for parent preview. Parental participation is essential to the success of this program. When students bring texts home, parents/guardians are expected to review/discuss lessons/homework with their children and find time to assist them in mastering the material.
If you do not wish your child to participate in this program, you must state so in writing and submit it to your child’s teacher. It is then expected that you will cover the curriculum with your child at home.
Altar Servers:
Students in grades 4-8 may participate in the Altar Server Program. The program is directed through the parish.
DISCIPLINE
Discipline in the Catholic school is an aspect of moral guidance. The purpose of discipline is to provide a school climate conducive to learning and character development. Discipline is maintained in a classroom or school when students work cooperatively with the principal, the teachers, and their classmates towards the attainment of the class and school objectives. However, it should be noted that the legitimate interest of the school extends beyond the school day and beyond the school hours. Certain rules and regulations must be followed if the students are to be safe and able to learn. As part of our Catholicity, respect for God and for each member of our school community is stressed.
Conduct grades are a reflection of a student’s ability to respond to the following expectations:
· Students are expected to listen attentively and respectfully to their teachers and classmates during class. Rude remarks and lack of courtesy for one another will not be tolerated.
· Students are expected to exhibit respect, fair play and good sportsmanship on the playground.
· Gum chewing is never allowed on campus. There is a $5 fine for gum chewing.
· Students are expected to follow the guidelines for class preparation and participation which are set down by each individual teacher.
Detention:
Detention after school or during lunch/recess “play time” is considered an appropriate consequence for breach of school rules. Detentions will lower a student’s behavior/conduct grade. Games, practices, and after school activities do not excuse students from detention. Written notice of detention will be given to parents ahead of time so that arrangements for transportation can be made.
Parties:
We are kindly asking parents who are celebrating their child's birthday to limit your school celebration to small treats (cupcakes, cookies or cake). Lunch items (pizza, etc.) are NOT PERMITTED as this is in conflict with our school lunch program and may pose allergy concerns for some students.
Mixed parties held off campus involving pupils of the upper grades are strongly discouraged. Parents are asked to cooperate with this regulation, even though the matter of parent-sponsored parties is under parental control and not that of the school. An exception to this regulation would be a school sponsored graduation party having the approval of the pastor, principal and parents.
HEALTH AND SAFETY ISSUES
Emergency cards must be kept up-to-date. The cards are kept on file in the school office. It is a serious obligation of parents to keep their children's cards up-to-date. These cards are our only authorization for acting when a child is injured or ill and parents cannot be reached. If a child becomes ill during school hours the parents will be contacted to come for the child. If the parents are not available, the person suggested on your emergency card will be contacted. In an emergency, where parents could not be contacted, a seriously injured student would be transported to Queen of the Valley Hospital West Covina, Emergency Room.
Medication:
The school is not allowed to administer medical services. To protect all children and to conform to the State Education Code, no student may bring any medication (prescription or non-prescription) to school without parental consent. For prescription medication to be allowed on campus a” Request for Medication” form (available through school office) filled out by the physician, signed and dated; along with the medication in the original labeled bottle must be delivered to the school office. Students may carry inhalers if a physician / health care provider’s release form is on file. It is a state law that all immunization dates must be documented. Please cooperate with us by providing all information requested. Students must be excluded from school if we do not have all the necessary information.
Student Accident Insurance:
Accidents occurring on school grounds should be reported to the Principal or school office. A student accident insurance program is in place for all students.
Earthquake/Emergency Procedures:
Following an earthquake or other disaster/emergency, students will remain at school under staff supervision until parents or other responsible adults designated on the child’s emergency card assume responsibility for their custody. In the event of an earthquake, do not telephone school; if telephone lines are available they are needed for emergency and medical support. Listen to the radio; you will need to monitor the emergency broadcast system for information and special instructions regarding schools. If you are able to get to school, report to the pupil sign out desk. Remain calm. First aid kits, bottled water and blankets are available for use in emergencies.
STUDENT RECORDS
Maintaining confidentiality is the legal, ethical and professional responsibility of every member of the school community, including students, parents or guardians, teachers, aides, and all other employees. Every member of the school community must respect the privacy of all students, families, employees, the principal and the pastor.
Pupil Records:
“Pupil records” means any record, including health records, related to a student that is maintained by a school or one of its employees. It does not include “directory information” or a school employee's informal notes, if the notes remain in the sole possession of the maker and are not made available to others, except to a substitute.
Only the principal, as custodian of the records, authorizes the release of pupil records. Only teachers or administrators charged with pupil oversight have the right to view or use pupil records. A teacher’s aide may view or use pupil records only with direct teacher supervision. Pupil records may be released by judicial order such as a subpoena or a search warrant. In specific cases, such as suspicion of kidnapping, police officers may be given access to records.
Parents and legal guardians of minors have the absolute right to access their child’s pupil records in accordance with the school’s reasonable procedures for providing such access. Parents or legal guardians may grant any specified person written consent to access specifically identified pupil records. In cases of legal separation and/or divorce, California state law gives the custodial parent and a non-custodial parent with visitation rights, the right to access and examine pupil records. However, only the custodial parent may consent to the release of records and has the right to challenge the content of the records and to write responses to information regarding disciplinary action. A non-custodial parent without visitation rights has no right of access to records of any kind.
Directory Information:
The school will, to the extent possible, minimize access to student telephone numbers or personal email addresses, unless the parents or legal guardians consent to broader access. To the extent possible, users should try to minimize access to or distribution of student telephone numbers or personal email addresses, unless the parents of legal guardians consent to broader access
Room parent rosters, class lists, telephone numbers, email address lists or any other personal information about families and students are considered confidential and may be used only for the purposes specified. In no cases should commercial enterprises be given access to Directory Information.
Verbal/Written Confidences:
Confidential information may be provided by students or parents or guardians to school employees in many ways. Students may confide in staff verbally, in writing, such as a note or a writing/journal assignment. All school employees are required to respect the verbal or written confidences of adults and students, except in cases where the health or safety of the student or others is involved. If the confidence received relates to a health or safety issue, the pastor, principal or other person in charge or appropriate authorities must be notified promptly, keeping in mind the rights of privacy that apply. Archdiocesan policy on reporting suspected abuse of children or vulnerable adults must be followed when applicable.
Student Transfers, Withdrawals and Graduation:
Whenever a pupil transfers from one school to another, a copy of the Cumulative Student Report and the original Health Record will be transferred by the former school upon a request from the school where the pupil intends to enroll and a release from the parent or guardian. The original Cumulative Student Report remains at the school.
A record of the transfer, the reason for the transfer, and the name of the school to which the student is transferring or entering after graduation should be entered on the original copy of the Cumulative Student Report and in the Student Attendance Register.
Official transcripts are not given to students or parents. The school grants full credit for all work a student accomplishes up to the time of transfer.
Principals may be required by the County Board of Education to report the severance of attendance by any student.
Withholding of Records:
Under California law, a private school cannot refuse to provide student records to a requesting school because of any charges, including tuition or fees that are owed by the student or parent. However, the school may withhold from parents or guardians the grades, diploma, or transcripts of a pupil pending payment of certain amounts for damaged property, the return of loaned property or unpaid tuition or fees, in accordance with school policy.
Cumulative Pupil Record:
Full and accurate records, including standardized test results, of each student are entered on the official archdiocesan Cumulative Student Record form and are kept on file permanently. Only authorized personnel have access to these records. Health records are maintained in a separate file. Permanent records cards include only the following information:
Personal and family data with certification of name, place and date of birth of the student and the name and address of the parent or guardian having custody of the student
Standardized test data
Transcript of classes
Attendance information shall be included
Record of withdrawal or graduation and place to which any copy of the record is sent
Verification of or exemption from required immunization through high school graduation